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Email has metastasized from a convenience to a full-fledged addiction. Like Pavlov's [url=http://www.rtnagel.com/louboutin.php]louboutin[/url] dogs, we are trained to respond to the sound of the email "bell." We jump immediately to see who sent the email and are likely to from an instant reply. We were once only mildly addicted when we had to be near a Internet-connected computer, Now, our needs are fed any-time and anywhere through our "crackberries," Treos and iPhones.
The costs to business of this addiction are staggering. These are some amazing statistics and costs:
-According to IDC, 30% of our business day is spent in reading, writing, deleting and organizing our emails. This translates into an annual loss of $5000 per person. They estimate email [url=http://www.rtnagel.com/airjordan.php]nike air jordan pas cher[/url] growing at 18% per year.
-Clearswift Limited, a UK security company, reported that 40% of US, UK and German workers spend an hour a day on personal email on the corporate email system. The US was by far the worst, costing 21-days a year per person on lost productivity. These numbers are from 2005! What has an additional two years done to these costs?
-The National Technical Readiness Assessment Survey [url=http://www.gotprintsigns.com/abercrombiepascher/‎]abercrombie pas cher[/url] reported that just deleting spam costs us $22 billion dollars per year.
Bottom line, we have to get these costs under control. Unlike a drug addiction, we can't just eliminate email from our lives. It is a personal and business necessity, but we can control our behaviors so that it does not ruin our personal and professional lives.
Step [url=http://www.agentparadise.com]woolrich sito ufficiale[/url] 1: Recognize and admit the behavior.
If you aren't sure, turn off email for 48 hours. If you experience any withdrawal symptoms, you know you have a problem.
Step 2: Recognize that you are in control
You are the master of your email program. You have the [url=http://www.sandvikfw.net/shopuk.php]hollister outlet sale[/url] power to implement all the following steps.
Step 3: Turn off the sounds of your email programs and devices.
Remove the stimulus. Change the settings in Outlook or whatever your email program is. Turn off the pop-ups on Yahoo messenger. Eliminate the vibration from your phone.
Step 4: Reduce the auto-check frequency
Change the frequency that your email program or device checks for emails. It doesn't have to check every minute. Increase it to 20-30 minutes. Be really brave, increase it to 3 hours!
Step 5: Exit your email program
You really don't have to have Outlook running all the time. That was fine back when we weren't always connected. But, [url=http://www.teatrodeoro.com/hollisterde.php]hollister[/url] always-on email tempts us to check the Inbox. Even the little icon in the corner of our screens can beckon us.
Step 6: Schedule your email time
Schedule your email reading and writing as you would any other appointment. Use those times when your natural productivity and creativity is at its lowest. Computer Associates used to force an email schedule on its employees; email was inaccessible at all other times. This practice could come back to lots of businesses.
Step 7: Filter heavily
Use your email program's ability to sort and delete [url=http://www.jeremyparendt.com/Barbour-Paris.php]barbour pas cher soldes[/url] email automatically to help you prioritize your Inbox. For example, use your Inbox for those emails addressed to you [url=http://www.teatrodeoro.com/hollisterde.php]hollister deutschland[/url] and you alone. Create a separate folder for those on which you are cc:'d and bcc:'d. You can use color coding as an alternative. This effort takes some time to set-up, but it pays off very quickly.
Step 8: Kill Spam Immediately
If it looks like junk and it [url=http://www.thehygienerevolution.com/hollister.php]hollister[/url] didn't get caught by your spam filter, take action. Just hit the red "x." If it's important, you'll get another one. [url=http://www.tagverts.com/barbour.php]barbour online shop[/url]
Step 9: Don't respond to everything
Every email doesn't need a reply. Sure, a "thanks" is nice, but it is also feeding someone else's addiction.
Step 10: Don't copy the world
Like Step 7, take a moment to send emails to just the [url=http://www.tagverts.com/barbour.php]barbour deutschland[/url] people who need them. Use "Reply All" carefully as well. Remember, don't be part of the problem.
Step 11: Three Replies and You're Out
Don't get into extended real-time email exchanges. If an email conversation takes more than two replies, PICK UP THE PHONE! Conversations go much faster. The Computer Associates example above was designed to get employees to talk to each other and not hide behind emails.
Step 12: [url=http://www.sandvikfw.net/shopuk.php]hollister sale[/url] Pass on this advice to other
Make this world a better place and encourage that others fight their addiction, as well. We are all contributors to the problem and can be part of the solution.:
Lenny Greenberg, Silicon valley consultant and author of the "Low Cost Small Business Starter Kit" is the "Small Office Maven."
He specializes in helping Home and Small Business owners maximize their resources and keep their costs down while providing
them with a 'LARGE CORPORATE' appearance in the process. For over 30 years Lenny has started and grown successful companies.
Be sure to get his free report - "3 Computer Tips That Will Save Your Business" at

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